Many employers grant paid time off gradually throughout the year rather than all at once, accruing a set number of hours each pay period until the annual total is reached — this calculator works out exactly how much that is per paycheck.
Enter your total annual PTO days, hours per typical workday, and how often you're paid, and the calculator converts your annual allotment into the hours you'd expect to see accrued on each individual paycheck.
This is useful for double-checking that your pay stub's accrual amount matches what you're supposed to be earning, or for understanding how quickly a specific number of PTO hours will build up over the year.
Because everything runs locally in your browser, results appear instantly and nothing you type or upload is ever sent to a server.
Bookmark this page if you expect to use this tool regularly — it loads fast and behaves the same way every time, with no account needed.
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Frequently asked questions
Why would my actual accrual differ slightly from this calculation?
Some employers round accrual to specific fractions per period, cap maximum accrued balances, or use slightly different formulas — this gives a standard even-distribution estimate, but always check your specific employer's policy for exact figures.
Does this account for PTO earned during a partial first year?
No, this calculates a full-year steady accrual rate; a partial first year would typically be prorated separately by your employer's HR system.